AI Meeting: record, transcribe and report

Before you begin

• Tell the participants you intend to record and explain how you will use the meeting. Follow Reverbot’s announcement and agreement flow.
• Allow microphone and speech-recognition access, and position the phone where the room is audible. AI Meeting uses Room.
• Touch and hold AI Meeting, then tap Settings. Review Keep the audio recording, Report and Keep meetings for.
• Leave Analyse automatically when a meeting ends and Email the report to participants automatically off if you want to decide after each meeting. Review Include the transcript in that email separately.

Start an agreed recording

1. Tap AI Meeting and the big button, or open AI MEETING and tap Start the meeting.
2. If prompted, say “start the meeting” so Reverbot can establish the organizer’s voice.
3. Let the recording notice finish.
4. Wait for the required agreement from someone else and the “Recording” status.

Only then has recording begun. A participant joining from their own phone reviews and agrees there before contributing. Tapping Start alone does not authorize a saved recording.

Use the meeting screen

Open AI MEETING to see This meeting, the participants and transcript. Mark this moment adds a bookmark for something you want to find later. People joining from their own phones review the request and agree there; their phones contribute their own side. Use the room’s message and contact-card controls only for information you intend to share with those participants.

End normally or withdraw consent

End the meeting finishes an agreed recording for later review. An objection is different: “stop recording” or a participant’s Withdraw revokes agreement and triggers deletion under the meeting flow. If Reverbot is speaking, a spoken objection may not be recognized then; repeat it after speech ends, use Withdraw on the participant’s phone, or have the organizer stop immediately. The notice and agreement requirement cannot be disabled.

Generate and review the report

1. Open AI MEETING › Past meetings, or Meetings in AI Meeting settings.
2. Open the completed meeting and review its transcript.
3. Check the displayed analysis estimate, then tap Analyse now. Analysis sends the relevant transcript to the selected AI.
4. Read the report against the transcript, especially names, dates and action items.
5. Use Share the report, Share as PDF or the transcript/audio sharing controls as needed. Very long transcripts can be limited; read the analysis explanation before relying on complete coverage.

Plan ahead or use video

Plan a meeting in AI Meeting settings stores the planned details and invitation choices. A planned meeting is not itself consent to a future recording. Start a video meeting uses the configured video/Cloudflare setup and invites up to 7 friends; each participant must agree to recording before it starts. A phone-number AI Meeting uses the Phone Call › Both of you warnings and recipient permission flow as well.

Optional answers and translations

Answer questions too and Translate too are available in the meeting settings and on the Meeting screen. They can produce audible speech, including speech from the phone for the room. Read their separate guides before enabling them. While Reverbot speaks, the speech transcript can miss overlapping room speech even when the audio recording continues.

If it doesn’t work

• If the status is waiting for agreement, let the announcement finish and obtain the requested participant agreement. It is not a microphone failure.
• If no words appear after “Recording”, check microphone and speech-recognition permissions and phone placement.
• If analysis is unavailable, check whether the transcript contains any speech and whether the selected AI has a key or allowance.
• If a report seems incomplete, compare it with the transcript and read any length limit shown before analysis.
• If someone withdraws while Reverbot speaks, use Withdraw on their joined phone or have the organizer stop. Spoken objections may not be heard during playback.

Still not working? Keep the meeting if consent still permits it, resolve the displayed error and retry analysis. Use Settings, then Report a Bug under Feedback, for a persistent problem.